Last Updated: 24/04/2018
RETENTION POLICY
Thank you for visiting the Turnkey Insolvency Portal (the “Creditor Portal”).
Please note that, in the first instance, queries regarding how we may use, process, store, and handle your personal information on the Creditor Portal should be directed to the Insolvency Practitioner that created your user account or provided you with access to the Creditor Portal.
Your privacy is important to us. This Retention Policy is where we explain to you what personal information is collected when you visit our site, www.ips-docs.com, how we may use that information, and how long we store it for.
This document should be read together our Privacy Policy and Cookie Policy.
For convenience, we have divided our data protection policies into three separate pages:
You can find our privacy policy HERE which explains generally how we collect, use, store, and protect your personal information.
You can find our cookie policy HERE. This policy explains more about how we may collect personal information about you via cookies (it also explains what cookies are).
This page explains how long we may hold onto your personal information.
PURPOSE OF THIS DOCUMENT
The purpose of the Retention Policy is to explain what personal information we may collect about you when you visit our site, including the Creditor Portal, or interact with any of our other online services, how we may use that information, and how long we store it for.
Our Retention Policy is broadly divided into three sections:
Depending on how you interact with our site and our services we may collect different types of personal information about you. The duration that we retain that personal information will vary depending on how you interact with us. For example, we may retain information about you for a longer period of time if you have entered into a contractual relationship with us or get in touch with us about our services. If you would like further information, please see our Privacy Policy HERE and our Cookie Policy HERE.
The types of personal information that we collect, its purpose, and retention period is detailed in the tables below.
THE CREDITOR PORTAL
Where you have been provided login credentials for the Creditor Portal then the retention periods for your personal information will vary depending on the terms of the contractual relationship between us and the insolvency practitioner managing the insolvency and/or administration cases that you have been given access to.
For further information please contact the insolvency practitioner managing the relevant case(s).
COOKIES
You can find more information about the types of cookies that we use and their purpose by visiting our Cookie Policy HERE.
|
Cookie Name |
Purpose |
Expiry |
|
_ga
|
Used to distinguish users and sessions when they connect to our site |
2 years |
|
_gid
|
Used to distinguish users and sessions when they connect to our site |
24 hours |
|
_gat
|
Used to throttle the request rate. This cookie does not store any user information, it's just used to limit the number of requests that have to be made to doubleclick.net |
1 minute |
|
AMP_TOKEN
|
Contains a token that can be used to retrieve a Client ID from Google’s AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service |
30 seconds to 1 year |
|
_gac_<property-id>
|
Contains campaign related information for the user. This is tied to Google Analytics and Google’s AdWords. AdWords website conversion tags will read this cookie unless you opt-out |
90 days |
|
ASP.Net_SessionId
|
Used to identify a user’s session on our server and may store data between HTTP requests |
20 to 60 minutes |
|
__requestverificationtoken
|
Security and anti-forgery cookie to present CSRF attacks |
20 to 60 minutes |
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. You may also delete any cookies stored on your computer at any time.
You can find out more about changing cookie settings on your computer by visiting http://www.allaboutcookies.org/manage-cookies/.
Different cookies may be stored for different periods of time. In many cases these cookies are updated automatically each time you visit our site or may expire and be deleted by your device automatically. Each time you visit our site you start a new “session”. When you leave our site the session ends. The expiry period of a cookie will usually run from the date of the most recent session. This means that, each time you visit our site, the expiry period for those cookies may reset.
It is important to understand that when a cookie is placed on your device it will reside on your hard drive until it expires and is deleted or it may reside on your hard drive until you manually delete it – this entirely depends on your individual browser settings and we do not have control over this.
OUR WEBSITE
This table details the personal information that we may collect about you on our site located at https://www.ips-docs.com. This table does not include the personal information that may appear when you log into the Creditor Portal.
|
Type of Personal Information |
Purpose |
Retention Period |
|
IP Address |
Automatically collected by our server when you visit our site or the Creditor Portal. Your IP address is used to track your journey through our site and the Creditor Portal and may be used to secure our site, prevent malicious activity or denial-of-service attacks, and monitor the volume and flow of traffic to our site; we also use your IP address to track whether you have opted-in and consented to our Privacy Policy, Cookie Policy, and this Retention Policy |
Twelve (12) months |
|
First Name |
Forwarding your message from our site to an Insolvency Practitioner if you have any questions about a company or personal insolvency case |
Forwarded to and retained by the insolvency practitioner in accordance with their retention policy. For further information please contact the insolvency practitioner managing the relevant case(s). |
|
Last Name |
Forwarding your message from our site to an Insolvency Practitioner if you have any questions about a company or personal insolvency case |
Forwarded to and retained by the insolvency practitioner in accordance with their retention policy. For further information please contact the insolvency practitioner managing the relevant case(s). |
|
E-Mail Address |
Forwarding your message from our site to an Insolvency Practitioner if you have any questions about a company or personal insolvency case |
Forwarded to and retained by the insolvency practitioner in accordance with their retention policy. For further information please contact the insolvency practitioner managing the relevant case(s). |
MARKETING AND OTHER COMMUNICATION
We do not use any of the personal information collected from our site or that you may pass to us by filling in forms on our site for any marketing purposes.
CHANGES TO OUR RETENTION POLICY
We may need to change this Retention Policy if it’s necessary for legal reasons or to reflect changes to our services or the purposes for which we may wish to collect and process your personal information. In any case, the provisions of this Retention Policy may be changed without prejudice to your rights. When we change our Retention Policy we will make the updated Retention Policy available on our site and we will also update the “Last Updated” date.
Once we change our Retention Policy, we will use our reasonable efforts to inform you. This may include asking you to agree to the updated Retention Policy before we process further information about you or it may require us to suspend access to parts of our site until you agree to the updated Retention Policy – we will only restrict access to parts of our site where we deem it is necessary for us to collect or process personal information about you. If you have an account for the Creditor Portal then we may reset your login and seek new consent if there is a change in the duration that we retain your personal information.
You’re welcome to contact us if you have questions about the changes.
CONTACT INFORMATION AND WHO WE ARE
Please note that, in the first instance, queries regarding how we may use, process, store, and handle your personal information on the Creditor Portal should be directed to the Insolvency Practitioner that created your user account or provided you with access to the Creditor Portal.
We are TURNKEY COMPUTER TECHNOLOGY LIMITED. We are registered in Scotland as a limited liability company. Our registered number is SC072426 and our registered office is at Thornton Lodge, East Kilbride Road, Glasgow, G76 9HW, United Kingdom.
If you are unable to get in touch with the Insolvency Practitioner or you wish to find out more about the personal information that we may process about you then please contact us at dataprotection@turnkey-group.com or, if you prefer to call or write to us at:
Data Protection
Turnkey Computer Technology Limited
Thornton Lodge
East Kilbride Road
Glasgow
G76 9HW
United Kingdom
or
Telephone: +44 (0)141 644 5444